Privacy Policy

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1. Who we are

This website is operated by Kalen Hayman, an AI Casting & Campaign Director based in Vancouver, Canada.

• Website: https://www.kalenhayman.com

• Email: info@kalenhayman.com

Through this site, brands and businesses can inquire about AI casting and campaign design services, including sending product or brand assets for custom, campaign-ready content.

2. What data we collect

We collect and process information in the following ways:

a) Contact & inquiry forms

When you submit a form or contact us directly, we may collect:

• Name

• Company name

• Email address

• Project details and notes you choose to share

This information is used to respond to your inquiry, prepare proposals, and manage ongoing projects.

b) Client uploads for creative work

As part of your project, you may provide:

• Product images

• Brand assets (logos, colors, style guides)

• Reference materials (mood boards, sample images, etc.)

These uploads are stored securely and used solely for the purpose of planning, designing, and generating your campaign content in line with our service agreement.

c) Payment details

If we use third-party payment processors (such as Stripe, Square, or similar services), your payment information is collected and processed directly by those providers according to their own privacy policies. We do not store or have direct access to your full payment card details.

d) Technical data & usage information

Like most websites, we may automatically collect limited technical information such as:

• IP address

• Browser type and version

• Device information

• Pages visited and general usage patterns

This information is typically collected via cookies or basic analytics tools and is used to maintain site security, performance, and to understand how visitors use the site.

3. Cookies and tracking technologies

This site uses cookies and similar technologies to:

• Remember basic preferences (e.g., cookie-consent choices)

• Support core site functionality

• Enable embedded content from third parties (such as video players)

• Optionally support analytics or performance tracking

You can control or disable cookies through your browser settings. If you use the cookie banner or “Privacy Settings” tools on the site, those settings will guide which third-party scripts are allowed to load.

For more details about the specific cookies and scripts in use at any given time, please refer to the Privacy Settings or cookie notice displayed on the site.

4. Embedded content from other websites

Pages on this site may include embedded content, such as:

• Videos (e.g., YouTube, Vimeo)

• Maps (e.g., Google Maps)

• Social or portfolio embeds

Embedded content behaves in the same way as if you visited the other website directly.
These external sites may collect data about you, use cookies, and monitor your interaction with that content, including tracking if you are logged into their platform.

Your interaction with embedded content is governed by the privacy policies of those external providers.

5. How we use your data

We use the information we collect to:

• Respond to inquiries and communicate about potential or active projects

• Plan, design, and deliver AI casting and campaign content

• Manage contracts, invoices, and payment records

• Improve the performance and security of the website

• Maintain internal records for accounting and legal compliance

We do not sell your personal data or client assets to third parties.

6. Third-party tools and services

We may use third-party tools and services to operate this website and deliver our services, including but not limited to:

• Payment processors (e.g., Stripe, Square)

• Form and survey tools (e.g., Typeform, Jotform)

• Video hosting (e.g., Vimeo, YouTube)

• Email and communication tools

• Website hosting and security services

These providers have their own privacy policies that govern how they handle your data. Where possible, we only share the minimum information necessary for them to perform their function.

7. How long we keep your data

We retain information for as long as reasonably necessary to:

• Provide our services and manage ongoing projects

• Maintain business and financial records

• Comply with legal, tax, and regulatory obligations

Creative assets (product images, brand files, campaign outputs) may be stored as part of your project history, reference for future work, and internal record-keeping, unless otherwise specified in our service agreement.

8. Portfolio & use of completed work

As part of operating a creative studio, we may wish to showcase selected work as part of our portfolio, including:

• On this website

• On social media

• In pitch decks, case studies, or reels

Any use of your brand assets, product images, or campaign outputs in our portfolio will be governed by the terms outlined in your service agreement. Where required, we will seek explicit consent or follow any confidentiality restrictions agreed upon before featuring your project publicly.

9. Your rights

Depending on your location and applicable laws, you may have rights including:

• Access: to request a copy of the personal data we hold about you.

• Correction: to update or correct inaccurate information.

• Deletion: to request that we delete personal data we no longer need, subject to legal and accounting requirements.

• Restriction or objection: to limit or object to certain types of processing.

To exercise any of these rights, please contact us at info@kalenhayman.com. We may need to verify your identity before processing your request.

10. Contact

If you have questions about this Privacy Policy or how your data is handled, you can reach us at:

Email: info@kalenhayman.com
Operator: Kalen Hayman – AI Casting & Campaign Designer
Location: Vancouver, Canada